Human Resource Assistant (Payroll) – Full Time


We are seeking an individual who will provide assistance to key internal and external stakeholders and complete the full range of activities associated with the successful delivery of a complex payroll for lay staff and ministry agents. Your role will also include on-boarding and associated probity requirements, providing advice on remuneration, allowances and fringe benefits and ensuring compliance with relevant legislation and Synod policy.

The position’s key responsibilities include:

  1. Ensure that all staff are paid in accordance with contracts of employment, relevant Awards, Synod policy and legislative requirements.
  2. Ensure that all ministry agent stipend payments, allowances and fringe benefits are processed in accordance with the placement advice and Synod policies and processes.
  3. Administer the Superannuation Clearing House on-line portal and the Employee Services Portal and ensure staff have access and manage work flow hierarchies.
  4. Provide detailed advice on payroll matters including stipend; ministerial fringe benefits; leave entitlements under the National Employment Standards; leave eligibility and manual calculations required for ministry agents; and capacity to interpret requests from internal and external stakeholders whilst maintaining confidentiality and discretion at all times.
  5. Complete reconciliations for payroll and liaise with and prepare reports and returns for key stakeholders including accountants, line managers, the ATO, congregations, superannuation and insurance companies, WorkCover and the Department of Human Services as required to fulfil the Synod’s obligations.
  6. Provide reports on work history and wages to external workers’ compensation agents for the management of claims for staff and ministry agents.
  7. Provide scheduled human resource reports to managers (eg leave balances, probity, probation), and respond to ad-hoc requests from the People and Payroll Manager or Manager People & Culture to improve decision making.
  8. Provide human resource administration support to the People and Payroll Manager, including preparing and issuing employment contracts and variations to contracts of employment, maintenance of personnel records, monitoring of leave entitlements, probity checks, probationary periods and end of contract dates etc.
  9. Ensure compliance with the Probity Policy:
    • As the Authorised Officer, process applications for Fit2Work National Police Checks for specified positions and provide advice of outcomes to the relevant line manager.
    • Check Blue Card forms for completeness and accuracy, send forms to relevant Authority.
    • Process Professional Membership payment forms.
    • Probity data in HRIS is accurate and Managers notified of expiry within 3 months.
  10. Assist with the implementation of the Induction Policy:
    • Issue First Impression Survey four (4) weeks after commencement/placement.
    • Verify Induction Checklist is complete, referring exceptions to the People and Payroll Manager.


What do you need to be successful in this role (selection criteria)?

  • Diploma in Human Resource is an advantage.
  • Current National Policy History check or ability to acquire same.
  • Demonstrated experience in human resource administration including experience in processing a complex fortnightly and monthly payroll, with exposure to multiple awards and other industrial instruments.
  • Proven ability in interpreting and providing advice as it applies to payroll, conditions of employment, leave, allowances, entitlements, recruitment and termination practices.
  • Demonstrated experience in, or capacity to interpret and process stipend and allowances for ministers of religion including an understanding of applicable taxation provisions and fringe benefits.
  • Demonstrated experience in using Sage MicrOpay and ESP and an ability to use Microsoft Word, Excel, Outlook and PowerPoint.
  • Commitment to working within the purpose and values of the Uniting Church in Australia, Queensland Synod and adhering to the policies, organisational requirements and processes


The minimum base salary (exclusive of superannuation) for this position is $62,300 per year.  Remuneration negotiations with the successful candidate will be within the applicable remuneration range.

Further Details

To apply, send a completed Application Cover Sheet, CV and cover letter to  Applicants must address the above selection criteria in their covering letter.  Further information about the position can be found in the position description.  Enquiries in relation to the position can be made directly to Grant Weaver, Manager People & Culture, on (07) 3377 9867 or email

Applications close Monday 9 July 2018.

Uniting Church in Australia, Queensland Synod is committed to being a child safe, child friendly organisation and for all children who come into contact with our services we will provide welcoming, safe and nurturing services, prevent child abuse and neglect within our services and appropriately and immediately address child abuse and neglect if it does occur.


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The Uniting Church in Australia, Queensland Synod is an equal opportunity employer committed to Uniting in Christ; acting with love, living with hope, witnessing in faith, working for justice.