| Policies with a code “PEO” or “E” apply to all employees (lay staff), ministry agents (where specified) and volunteers engaged in work and activities of the Uniting Church in Australia within the bounds of the Queensland Synod office including Trinity College Queensland, Raymont Residential College and Alexandra Park Conference Centre. Congregations and presbyteries are welcome to use these policies and should contact People and Culture at hr@ucaqld.com.au for an editable version.
Policies with a code “MAP” apply to all ministry agents in placement across The Uniting Church in Australia, Queensland Synod. If a document is printed or downloaded, the policy is no longer a controlled document and agencies, congregations and presbyteries should refer back to this page for the current version of the document. |
Policies
- E/1.1 Recruitment and Selection Policy
- E/1.2 Volunteer Management Policy
- E/1.3 Work Experience and Student Placement Policy
- E/1.4 Induction Policy
- E/1.5 Position and Establishment Management Policy
- E/2.1 Performance Feedback Policy
- E/3.1 Lay Staff Remuneration (Award Free) Policy
- E/3.2 Lay Staff Remuneration (Award Covered) Policy
- E/3.3 Recognition of Service Policy
- E/3.4 Reward and Recognition Policy
- E/4.1 Learning and Development Policy
- E/5.1 Prevention of Workplace Harassment and Bullying Policy
- E/5.2 Anti-Discrimination, Sexual Harassment and Employment Equity Policy
- E/5.3 Grievance Management
- E/5.4 Discipline Policy
- E/5.5 Code of Conduct Policy
- E/6.1 Leave Policy
- E/6.2 Termination Policy
- E/6.3 Employee Assistance Program
- E/6.4 Social Media Policy
- E/6.5 Probity Policy
- E/6.6 Family and Domestic Violence Policy
- E/6.8 Flexible Work Arrangements Policy
- E/8.2 Ministry Agent Housing Policy
- E/8.6 Ministry Agent Leave Policy
- POL-MAP-01 Continuing Education for Ministry Agents
- POL-MAP-05 Termination Non-Congregational Placements
- POL-MAP-06 Third Phase of Ministerial Education
- POL-PEO-25 Ministry Candidate Support Grant
- POL-TCQ-01-FEE-HELP Repayments
Supporting processes
- E/1.1.1 Recruitment and Selection Procedure
- E/1.4.1 Induction Procedure
- E/2.1.1 Performance Feedback Procedure
- E/3.1.1 Lay Staff Remuneration (Award Free) Procedure
- E/3.2.1 Lay Staff Remuneration (Award Covered) Procedure
- E/3.4.1 Vitality of Vision Award Procedure
- E/4.1.1 Learning and Development Procedure
- E/5.1.1 Prevention of Workplace Harassment and Bullying Procedure
- E/5.4.1 Discipline Procedure
- E/6.1.1 Leave Procedure
- E/6.1.2 Pandemic Leave Procedure
- E/6.5.1 Probity Procedure
- E/8.6.1 Ministry Agent Leave Procedure
- PRO-MAP-01 Continuing Education for Ministry Agents
- PRO-PEO-0002 Conflict of Interest
- PRO-PEO-25 Ministry Candidate Support Grant
Supporting tools
- Appendix 1 - Learning and Development Governance Structure
- E/1.1.1.1 Shortlisting of applicants
- E/1.1.1.2 Interview template
- E/1.1.1.3 Referee Report
- E/1.1.1.4 Approval to Appoint
- E/1.1.1.5 Application cover sheet
- E/1.1.1.6 Recruitment Guide
- E/1.2.1 Volunteer Position Description
- E/1.2.2 Volunteer Application
- E/1.2.3 Volunteer Engagement Letter
- E/1.2.4 Volunteer Induction Checklist
- E/1.2.5 Volunteer Four Week Check-in Tool
- E/1.2.6 Volunteer 12 Week Review Tool
- E/1.2.7 Volunteer Annual Feedback and Review Tool
- E/1.3.1 Work Experience and Student Placement Form
- E/1.4.1.1 Induction Checklist
- E/1.4.1.2 Employee Handbook
- E/1.4.1.3 First Impressions Survey
- E/1.5.1 New Position Request
- E/1.5.2 Review of Position Request
- E/1.5.3 Position Description Template
- E/1.5.4 Establishment Register
- E/2.1.1.1 Performance Feedback Plan (Non-Managers)
- E/2.1.1.2 Performance Feedback Plan (Managers)
- E/2.1.1.3 Leadership Survey
- E/2.1.1.4 Leadership Survey Summary
- E/2.1.1.5 Successful Probation Template Letter
- E/2.1.1.6 Unsuccessful Probation Template Letter
- E/2.1.1.7 Performance Review - Raymont Student Employees
- E/2.1.3 Probation Review Form
- E/3.1.1.1 Lay Staff Remuneration Schedule
- E/3.4.1.1 Vitality of Vision Award Nomination Form
- E/4.1.1.1 Learning and Development Framework
- E/4.1.1.2 Individual Learning and Development Plan
- E/4.1.1.3 Learning and Development Request Form
- E/4.1.1.4 Learning and Development Funding Guideline
- E/5.2.1.1 Anti-Discrimination and Sexual Harassment Complaint Form
- E/5.4.1.1 Performance Improvement Plan Form
- E/5.4.1.2 Meeting Record form
- E/5.4.1.3 Counselling Record Form
- E/5.4.1.4 Meeting Notice Letter
- E/5.4.1.5 Warning Letter
- E/5.4.1.6 Final Warning Letter
- E/5.4.1.7 Stand Down Letter
- E/5.4.1.8 Show Cause Letter
- E/5.4.1.9 Termination Letter
- E/6.2.1 Exit Interview Form
- E/6.2.2 Termination Brief
- E/6.2.3 Termination Checklist Form
- E/6.2.4 Placement Conclusion Conversation Form
- E/6.5.1.1 Probity Form Summary
- E/6.5.1.2 Risk Assessment (Disclosable Outcomes)
- E/6.5.1.3 Professional Membership Payment
- E/6.7 Minimum Dress Standard
- E/8.5 Ministry Stipend and Allowances
- E/8.5.1 Stipend and Allowance Benchmarks
- E/8.5.1.2 Ministry Agent Payment Notice 2023 (effective 1 July 2023)
- E/8.5.1.3 Ministry Agents Handbook
- Pay rates and levels for lay persons in a ministry location (ministry of pastor)
- Relief Employee Availability Form
- Request for ID card security access and issue of key
- TOO-MAP-01 Continuing Education Learning Agreement Form
- TOO-MAP-01b Training Assistance Fund Claim Form
- TOO-MAP-07a Special Payment Advice_2014
- TOO-PEO-0002a Conflict of Interest Declaration
- TOO-PEO-0002b Conflict of Interest and Gift Register
- TOO-PEO-05a Performance Review Non-Managers
- TOO-PEO-05b Performance Review Managers
- TOO-PEO-07a Application for Leave form
- TOO-PEO-07b Annual Leave in Advance form
- TOO-PEO-07c Time Off In Lieu of Overtime form
- TOO-PEO-07d Cash Out Annual Leave form
- TOO-PEO-07e Purchased Additional Leave form
- TOO-PEO-08a Code of Conduct Acknowledgement Form
- TOO-PEO-25 Ministry Candidate Support Grant Application
External Links
- Clerks Private Sector Award 2020
- Educational Services (Post Secondary Education) Award 2020
- Hospitality Industry General Award 2020
- Children Services Award 2010
- Educational Services (Teachers) Award 2020
- Miscellaneous Award 2020
- Introduction to the National Employment Standards
- Fair Work: Awards overview and link to find an award
- Fair Work: Employment templates and guides
- Fair Work: Employment fact sheets
- Fair Work: Minimum wages and pay guides
- Fair Work: Casual Employment Information Statement
- Fair Work: Information statement
- Fair Work: Free subscription service for Award updates
- High Court Decision on Casual Employment