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Collaborative Administration Officer

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Collaborative Administration Officer2019-09-16T15:46:12+00:00

Collaborative Administration Officer – Presbyteries of Calvary, Central Qld and North Qld

The Uniting Church in Australia (the Church) is the third largest Christian denomination in Australia. In Queensland, the Uniting Church has around 250 congregations and has a number of schools, colleges and community services (such as UnitingCare Queensland and Wesley Mission Queensland).

The Uniting Church in Australia, Queensland Synod is engaged in a revitalisation journey called Together on the way, enriching community. In response to God’s Call at this time, the Uniting Church in Queensland is committed to: Uniting in Christ; acting with love, living with hope, witnessing in faith, and working for justice. For each phase of this journey, Synod-wide Priority Directions and key change initiatives will be identified and implemented as part of the Synod Office strategic plan.

Position Purpose:

The purpose of this role is to ensure timely and accurate processing, recording and maintaining of financial transactions, including administration and reconciliation of transactional processing, and documentation ensuring operations are systematic, compliant effective and efficient, and that data is properly maintained into the relevant financial systems.

Also the purpose is to assist and support the Presbytery Ministers in Calvary, Central Queensland and North Queensland Presbyteries with administration, property issues and compliance so as to satisfying the needs of both internal and external customers/stakeholders.

Key Responsibilities:

  1. Process and/or review financial transactions, static data and documentations within the financial accounting and external (banking) system accurately and on time adhering to relevant task sheet, internal policy, standards and guidelines, and upon the direction of the relevant Presbytery.
  2. Ensures valid, complete and relevant documentation exists and maintained for all transactions to meet management and audit requirements.
  3. Undertake settlement procedures including the clearing of daily movements in operating cash, monthly outstanding debtors’ accounts and periodic pay-run of suppliers’ payables.
  4. Contribute to the ongoing development and improvement of relevant processes and control system.
  5. Utilise a standardised form of processing and reporting across the Presbytery groups.
  6. Manage and maintain files, records and reports according to instructions or prescribed procedures or approved/ongoing methodology.
  7. Respond promptly to transactions queries using both verbal and written communication.
  8. Model the values of the Uniting Church in Australia, Queensland Synod in day to day work, including in
    interactions with Presbytery Ministers, lay staff, ministry agents, clients and stakeholders.
  9. Identify and develop strategies to provide internal and external client focused customer service, including
    identifying improvements to policy, process and the work environment.
  10. Work within the policies and procedures of the Uniting Church in Australia, Queensland Synod and the
    provisions of the Workplace Health and Safety and other relevant legislation, including reporting
    hazards/incidents, support for injured workers and full participation in return to work plans.
  11. Undertake other duties as and when directed within the scope of the role and the capabilities of the
    incumbent.

Reporting Relationships and Delegations:

This position reports to the Presbyteries of Calvary, Central Qld and North Qld and will liaise with key internal
and external stakeholders.

Key internal relationships:

  • To work with Presbytery Ministers of Calvary, Central Qld and North Qld
  • To work with Presbytery Meetings i.e. giving appropriate information and reports.
  • To work with the Pastoral Relations Committees of each Presbytery
  • To work with the Property and Finance Committees of each Presbytery

Key external relationships:

  • To liaise with UCA Qld Synod
  • To liaise with Congregations of each Presbytery

Delegation Level: To be worked out with separate Presbyteries.

Selection Criteria:

Position Specifications

  1. Qualifications:
    1. Accountancy
  2. Skills and Competencies:
    1. Demonstrated experience in the management and use of financial systems including working
      knowledge of Microsoft Excel, MYOB, Reckon, Zero.
    2. Proven ability to manage and prioritise workloads with excellent time management.
    3. Understanding of and a capacity to work within a Not-for-Profit environment.
    4. Service: personable with a commitment to building strong relationships with key stakeholders/customers
      across the Church and its agencies, boards and committees of the Synod
    5. Responsibility: demonstrated attention to detail, timeliness, analytical and focussed on outcomes
    6. Respect: demonstrated ability to clearly communicate orally and in writing with others and manage
      competing views
    7. Integrity: demonstrated ability to act with impartiality and honesty
  3. Abilities:
    1. Ability to operate without supervision with general guidance on progress and outcomes sought and take
      responsibility for actions.
    2. Well-developed written and verbal communication skills with the ability to draft correspondence and
      interact with a range of people and the ability to be succinct and put complicated reports in terms that
      people can understand.
    3. Demonstrated commitment to high quality outcomes including high attention to detail, accuracy and
      confidentiality.
    4. Strong team orientation and a willingness to contribute to a positive working environment.
  4. Knowledge:
    1. Ability to work within the mission, ethos and policies of the Uniting Church and to support the Church in
      Queensland’s call and Vision, and to adhere to the provisions of the Workplace Health and Safety and
      other relevant Legislation as they apply. Strong understanding of accounting principles, numeracy skills
      and ability to analyse financial documentation relevant to the responsibilities of the role.
    2. Commitment to working within the purpose and values of the Uniting Church in Australia, Queensland
      Synod and adhering to the policies, organisational requirements and processes

Selection Criteria:

  1. Qualifications in Accountancy. A strong understanding of accounting principles, ability to analyse
    financial documentation, and working knowledge (or the capacity to acquire a working knowledge) of
    the Uniting in Australia and its governance processes, relevant to the responsibilities of the role.
  2. Demonstrated ability to operate autonomously, in a timely manner, utilising well-developed written
    and verbal communications with a commitment to high quality outcomes.
  3. Demonstrated ability to work within a team environment and to negotiate and liaise with all groups
    within the structure of the Uniting Church in Australia, Queensland Synod.
  4. Ability to act with integrity, impartiality, openness and transparency and to receive, process and
    disseminate information to those who may have differing expectations.
  5. Commitment to working within the purpose and values of the Uniting Church in Australia, Queensland
    Synod and adhering to the policies and procedures, organisational requirements and processes.
    Ability to work within the mission, ethos and policies of the Uniting Church.

Additional Requirements:

  • National Criminal History Check to be provided and assessed every 3 years. Presentation of a current
    National Criminal History Check must be made before appointment to the position can be confirmed.
  • The successful applicant must be eligible to legally work in Australia and proof of eligibility may be requested.

Associated With: Presbyteries of Calvary, Central Qld and North Qld

Position Status: Full Time

Location: North Queensland

Classification/Salary: Professional Employees Award 2010 – Level 2-4

Read the full position description.

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